Terms and Conditions

Arctophilia Designs asks that you please read these terms and conditions carefully before using our website. We inform you that by accessing and using our website you are bound by and agree to the following terms and conditions. We reserve the right to change these terms and conditions as we see fit, your continued use of our site signifies your agreement.

Website Owner

This website is owned and operated by Arctophilia Designs. These terms set forth the terms and conditions under which you may use our website and services as offered by us. This website offers visitors an optional membership, information of fairs and shows, information on teddy bear making courses, and also use of our online store to make purchases. By accessing or using the website of our service, you approve that you have read, understood, and agree to be bound by these terms.

Site Visitors

In order to use our website and/or receive our services, you need to be at least 18 years of age, or of the legal age of majority in your jurisdiction, and possess the legal authority, right and freedom to enter into these Terms as a binding agreement. You are not allowed to use this website and/or receive services if doing so is prohibited in your country or under any applicable law or regulation applicable to you.


Right to Suspend or Cancel User Account

We may permanently or temporarily terminate or suspend your access to the service without notice and liability for any reason, including if in our sole determination you violate any provision of these terms or any applicable law or regulations.

Commercial Terms

When buying an item, you agree that:

(i) you are responsible for reading the full item listing before making a commitment to buy it:

(ii) you enter into a legally binding contract to purchase an item when you commit to buy an item and you complete the check-out payment process.” 

The prices we charge for using our services / for our products are listed on the website. We reserve the right to change our prices for products displayed at any time, and to correct pricing errors that may inadvertently occur. Additional information about pricing and sales tax is available on the payments page.

You are responsible for any import duty or taxes your country charges on purchases you make. 

Secure Shopping

When you shop and pay by credit or debit card our payment page is on a SSL secure server, which means that your credit card details cannot be intercepted while they are being sent from your computer to our server, your card details are then encrypted before being stored on our server.

Right to Cancel Orders

We may permanently or temporarily cancel any website order without notice and liability for any reason. Your payment will however be fully reimbursed.


We accept payment by all major credit or debit cards through PayPal on this site. Goods are only shipped once we are in receipt of your full payment.


When ordering please be aware of the weight of the item being purchased, this determines how much you pay for shipping. 

Please note you have a choice of shipping options. In your cart the shipping box when clicked reveals your shipping choices. We always use secure tracked shipping by Royal Mail or Hermes. If we feel you have been overcharged you will receive a refund.

International Shipping

If buying from outside the UK your cart will not process an order over 2KG, please contact us by email to arrange shipping in separate orders. We will try to find you the cheapest options. 


Our delivery prices may be updated from time to time on the website.

We deal with all online transactions personally and will always choose and pack your parcels with care. Everything listed is in stock and we aim to process your order within 2 business days. Charges for post, insurance and packing are shown in the shopping cart. The delivery times stated by a courier service are only an estimate, it is also only valid from when a parcel leaves us and is then in the couriers hands. We are not responsible for how long your parcel takes to reach you or any courier delays. Bear in mind during busy holiday periods such as easter or Christmas your mail may be delayed. 

COVID -19:  We have been informed by both Royal Mail and Hermes that they are under higher than normal demand for their services and therefore deliveries may take a little longer than usual.

Privacy Policy

Arctophilia Designs does not disclose any account details or buyers personal information to any third parties.

Third Party APS & External Links

External links and third party app may be accessed from our website. They are provided for your convenience with no liability to Arctophilia Designs. Any such links their use of cookies and site content are beyond the control of Arctophilia Designs and no representation is made as to their content. Use or reliance on any external links or APS and the content therein provided is at your own risk. When visiting external links or APS you must refer to that external websites terms and conditions of use.

Returns Policy

If you are not completely satisfied with your purchase, please contact us within 48 hours after you receive the goods to arrange to return them and receive a full refund of the purchase price. The goods must be returned within 14 days of you receiving them.

If the return is due to an error on our part or the goods were faulty or broken, we will of course credit your payment card with the return postage cost along with the full purchase price of the goods.

However if you are returning the goods for any other reason, you will have to pay for the full return delivery via Royal Mail recorded delivery, this gives you proof of return, and we will then refund the original payment for the goods only.

Please contact us via email with your full details and product information before returning the product back to us, so we can advise you on how to return the goods safely. Full refunds are only possible if the goods are returned back to us safely, and in an unused condition.

Paper Patterns are non refundable or returnable due to the risk of copyright theft.

Products can only be returned within the country they were originally purchased. 

These conditions do not affect your statutory rights as a UK consumer.

Right To Change Offering

We may, without prior notice, change the services; stop providing the services or any features of the services we offer on our website; or create limits for the services. We may permanently or temporarily terminate or suspend access to the services without notice and liability for any reason, or for no reason.

Right to Suspend or Cancel Teddy Bear Course Bookings

We may at any time permanently or temporarily cancel or suspend any teddy bear course bookings without notice and liability for any reason, in these circumstances a future date will be made available to everyone. Your booking will also be cancelled if in our sole determination your booking violates any provision of our terms or any applicable law or regulations.

Teddy Bear Course Bookings

You will only pay a small deposit if booking here online, you can pay the remaining balance on the day of your teddy bear course.

You have a period of 28 days from payment to cancel any booking, after 28 days your deposit is NON - REFUNDABLE. If in the future you need to cancel or change your course date for any reason you then have the option of transferring to another course, this is only if your cancellation is in writing and more than 14 days prior to your chosen course date.  If you cancel less than 14 days prior to the course date the deposit is non refundable and non transferable. I will however upon full payment post a course kit with full instructions. Covid -19 Update to BOOKINGS and the NON REFUNDABLE DEPOSIT policy - All payments after the 28 day cancellation period remain non refundable. We will now honour all pre covid-19 course bookings and deposit reservations payments - Making them full transferable as full or partial payment towards any future course dates for an indefinite period...

Warranties & Responsibility

When we receive a valid warranty claim for a product purchased from us, we will either repair the relevant defect or replace the product. If we are unable to repair or replace the product within a reasonable time, customer will be entitled to a full refund upon the prompt return of the product to us. We will pay for shipment of repaired or replaced products to customer and customer will be responsible for return shipment of the product to us.

Digital Colour Representations

Although we try our very best to show true colour representations of all our products, the goods you recieve may vary in shade from their pictures. The images and descriptions of the products and any packaging on our website or printed material are for illustrative purposes only. We cannot guarantee that a device's display of the colours or the printing of printed material accurately reflects the colour of the products. Your product may vary from those images.

Ownership of Intellectual Property, Copyrights and Logos

The Service and all materials therein or transferred thereby, including, without limitation, software, images, text, graphics, logos, patents, trademarks, service marks, copyrights, photographs, audio, videos, music patterns, kits and all 'Intellectual Property Rights' related thereto, are the exclusive property of Arctophilia Designs. Except as explicitly provided herein, nothing in these terms shall be deemed to create a license in or under any such Intellectual Property Rights, and you agree not to sell, license, rent, modify, distribute, copy, reproduce, transmit, publicly display, publicly perform, publish, adapt, edit or create derivative works thereof.

Linking to our Website

No hypertext links shall be created from any website controlled by you or otherwise to this website without the express prior written permission of Arctophilia Designs. If you would like to link to this website or would like to request a reciprocol link to your website please contact us.


You agree to indemnify and hold Arctophilia Designs harmless from any demands, loss, liability, claims or expenses (including attorneys’ fees), made against them by any third party due to or arising out of or in connection with your use of the website or any of the services offered on the website.

Limitation of Liability 

To the maximum extent permitted by applicable law, in no event shall anyone at Arctophilia Designs, be liable for any indirect, punitive, incidental, special, consequential or exemplary damages, including without limitation damages for loss of profits, goodwill, use, data or other intangible losses, arising out of or relating to the use of, or inability to use, the service of this website.

To the maximum extent permitted by applicable law, Arctophilia Designs assumes no liability or responsibility for any (i) errors, mistakes, or inaccuracies of content; (ii) personal injury or property damage, of any nature whatsoever, resulting from your access to or use of our service; and (iii) any unauthorised access to or use of our secure servers and/or any and all personal information stored therein.

Right to Change and Modify Terms

We reserve the right to modify these terms from time-to-time at our sole discretion.  Therefore, you should review these page periodically. When we change the Terms in a material manner, we will notify you that material changes have been made to the Terms. Your continued use of the Website or our service after any such change constitutes your acceptance of the new Terms. If you do not agree to any of these terms or any future version of the Terms, do not use or access (or continue to access) the website or the service


Promotional E-mails and Content

You agree to receive from time to time promotional messages and materials from us, by mail, email or any other contact form you may provide us with, including your phone number for calls or text messages. If you wish not to receive such promotional materials or notices please just notify us at any time.


Preference of Law and Dispute Resolution

These Terms, the rights and remedies provided hereunder, and any and all claims and disputes related hereto and/or to the services, shall be governed by, construed under and enforced in all respects solely and exclusively in accordance with the internal substantive laws of the United Kingdom, without respect to its conflict of laws principles. Any and all such claims and disputes shall be brought in, and you hereby consent to them being decided exclusively by, a court of competent jurisdiction located in United Kingdom City of Courts . The application of the United Nations Convention of Contracts for the International Sale of Goods is hereby expressly excluded.

Website User Communities

Please be aware all users that join a community have a public profile that is publicly visible (to other visitors to the website), and that their public activity (such as posts they write and their comments) will be visible to other visitors of the website. We ask please always be kind and respect all users.

Customer Support Details & Contact Info

You can telephone call Arctophilia Designs on 07960 846808 during our opening hours.

Otherwise, please email arctophiliabears@gmail.com

Arctophilia Design Studio
14 Kingfisher Way
Tel: 07960 846808

E-mail: arctophiliadesigns@gmail.com

Teddy Bear Layaways

We try to accommodate your wishes. Please call us if you have any questions.

Opening hours

Our online shop is open seven days a week:
Monday to Sunday 9.30am – 5.00pm
We do retail in person at various Fairs during the year please see our Fair Calendar.

We also hold regular 'Bear Making Courses' please see our teddy bear course booking pages for further details.

Follow me

© Arctophilia Designs 2018 

Created by Lorraine Edwards.


  • Facebook Social Icon
  • Twitter Social Icon
  • Blogger Social Icon